Compliance, simplified.

One platform to protect young people and lighten the administrative load on organizations.

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Built to protect what we hold most precious.

Complia centralizes your regulatory and compliance obligations in a single environment and helps you verify that every coach, volunteer and educator meets your requirements before working with young people.

What Complia centralizes and tracks:

  • Identity validation
  • Background checks
  • Training and certifications
  • Policies and signatures
  • Documents and proof
  • Registry checks

No more spreadsheets. No more one-by-one follow-ups. No more guesswork.

Protect young people
  • Identity validation
  • Background checks
  • Training and certifications
  • Policies and signatures
  • Documents and proof
  • Registry checks
  1. RequirementsAdministrator
  2. InvitationAdministrator
  3. ProfileStaff & volunteers
  4. ValidationAdministrator
  5. StatusAdministrator
  6. OverviewAdministrator
  7. EfficiencyAdministrator

From criteria to the field: one process, tracked and demonstrable.

Requirements

One platform. Every requirement.

Configure your requirements around your reality, and Complia structures the follow-up, including reminders and deadlines.

Federation requirements come built in and ready to use: pick a role from Hockey Québec, Baseball Québec, Soccer Québec or Natation Québec and its criteria apply in one step. Your own criteria can be added or substituted, role by role.

  • Ready-made templates, or free configuration of your own criteria, role by role.
  • Security checks form a dedicated layer: background, identity, registries, each with its own validity period.
  • Critical criteria are flagged as such: disabling one requires a detailed justification.
Role creation wizard: security checks layer with three critical criteria checked
Built-in catalogs

Hockey Québec

Head coach

6 criteria ready · 3 critical

Soccer Québec

Coach

5 criteria ready · 2 critical

Baseball Québec

Team manager

4 criteria ready · 2 critical

A catalog: every requirement a federation sets for each role, ready to apply.

Invitation

Everyone starts on the right path from day one.

  • An email invitation, with a secure activation link.
  • The assigned role automatically determines the criteria to meet.
  • Consent is collected as soon as the account is activated.
A coach checks her phone at the gym entrance, her players at practice in the background
Complia

Activate your personal space

Your organization is inviting you to complete your compliance file.

Activate my account

Profile

Everyone sees where they stand, without asking anyone.

Documents, consents, signatures, training and declarations are gathered in one place, to reduce follow-ups and back-and-forth.

  • Each role lists its criteria with status and expiry, how to meet each criterion, and a button to renew a check that is coming due.
  • Three counters sum up their situation at a glance: to complete, pending, compliant.
  • Anyone can declare a change to their background at any time, right from their own space.
Staff and volunteer portal on a phone: status counters, background change declaration and head coach role criteria with their status

Validation

When a human decision is needed, nothing gets lost.

No more paper floating around, no more manual follow-ups.

  • Documents submitted by staff and volunteers land in a single queue, awaiting review.
  • For each document: view it, validate it or send it back for a redo, with comments.
  • The issue date is confirmed against the document at validation time, and every decision stays on record.
Inbox: submitted documents awaiting review, with View document, Validate and Send back buttons

Status

Know at a glance whether someone is compliant.

Complia turns scattered information into one clear status: compliant, pending, expired or not authorized.

  • A score per role, criterion by criterion, with expiry dates.
  • Every status rests on documents you can consult, not on a declaration.
  • Trust is not declared. It is demonstrated.
Zoom on a staff or volunteer file: 100% compliance score, head coach role and compliant criteria with their expiry dates

Overview

See the gaps before they become risks.

  • Four indicators at the top of the screen: active staff and volunteers, compliant, pending, non-compliant.
  • Recent alerts surface expired checks and documents to redo, person by person.
  • The recent activity feed traces the latest events on file: consents, submitted documents, validations.
  • Multi-organization by design: every organization gets its own dashboard, and quick actions are taken right from the screen.
  • Every level gets its own view: a municipality sees all its associations, a federation sees its network, everyone sees what belongs to them.
Dashboard: compliance indicators, overall compliance ring, recent alerts and recent activity

Efficiency

Your staff and volunteers imported in a single operation.

  • Up to 500 people imported from one CSV file, with headers recognized in French or English.
  • The preview validates every row before import: errors are flagged, duplicates are ignored.
CSV import screen: expected format, dropped file and preview flagging valid rows and one row in error

Flexible by design. Built around your reality.

Every organization works differently. Complia adapts to your processes rather than the other way around: your requirements, your roles, your deadlines.

  • Fully configurable requirements.
  • Criteria and deadlines defined per role.
  • Designed for associations, municipalities and recreation organizations.
  • Multi-organization management.
  • Scales from one team to thousands of users.

Security at the heart of the platform.

Because your data deserves the same rigor as your compliance.

  • Role-based access control.
  • Complete history of actions.
  • Secure document storage.
  • Data hosted in Canada.
  • Personal information protection (Bill 25).

A tool, not a decision made for you.

Complia tracks the status of documents and authorizations. It does not decide for you and does not replace your judgment — it helps you meet your obligations and demonstrate your due diligence. Compliance remains your responsibility.

Automate requirements.Reduce risk.Save time.

Reduced administrative time

Repetitive reminders, validations and follow-ups are automated.

Better visibility

Who is compliant, who needs action, where to focus your efforts.

Reduced risk

Oversights, expired documents and incomplete requirements are avoided.

Better user experience

Everyone knows exactly what to do and receives automatic reminders.

Centralized data

Information, documents and certifications, brought together.

Growth without complexity

Roles, seasons and organizations can be added without multiplying tools.

Ready to move from spreadsheets to an automated process?

  • You no longer want to chase documents over email
  • You want to know in 30 seconds whether someone is authorized to step in
  • You want to reduce your legal risk
  • You want everyone to be autonomous
  • You want to stop relying on Excel and email
  • And most importantly: you want to properly protect what we hold most precious.